Chinese Documentation Authentication

Important:

 

Starting November 15, 2017, the Chinese Embassy and Chinese Consulates will begin using a new Authentication Application Form.  Previous version of the form will no longer be accepted.  The new forms MUST be typed in Capital Letters and completely filled out.  It must be signed by hand.  Digital signatures are not accepted.  Please download the new application form here.

 

The Chinese Embassy and Consulates authenticate documents which are executed in the United States and will be used in China.

Please note that you may only authenticate documents at a certain consulate if you or your company resides within that consular's jurisdiction. The USCCC can only process documents for applicants residing within the Chicago Chinese Consulate jurisdiction, the New York Chinese Consulate jurisdiction, and the Chinese Embassy in Washington D.C. Please see below for the states that fall into these jurisdiction.

 

Please review our FAQs section for information on completing the document authentication application forms and for a list of common mistakes made when completing the forms.

 

Chinese Document Authentication: Why and How Are Documents Authenticated to Be Used in China?

 

Chinese document authentication can be a complicated process, but it doesn't have to be.  Please refer to the U.S.-China Chamber of Commerce Chinese Authentication Reference sheet for answers to questions about document authentication and for some cost saving tips.  Contact U.S.-China Chamber of Commerce at (312) 368-9911 or info@usccc.org for more information.

 

Please click here to download the Chinese Authentication Reference sheet.

 

 

​​​China Documentation Authentication Requirements:

Prior to notarization by the consulate, your document must be:

 

1. Signed before a public notary

  • Original documents issued from the State, County, City, or Court do to need to be notarized by the public notary and can be sent directly to the Secretary of State for authentication. Examples of these documents are marriage licenses, birth certificates, divorce decree, good standing, etc.)

2. Certified by the clerk of Court of the County in which the document is commissioned if applicable.

  • It may be omitted if the authority in item 3 will certify directly to the notary.

 

3. Certified by the Secretary of State in which the document is executed

  • All documents submitted for authentication must be authenticated with the Seals and Signatures of the Secretaries of State.

 

Please note that documents with more than two pages must be properly bound as a volume to prevent tampering.  Sealing wax, paging seal, or a steel seal should be applied to ensure the integrity of the documents.  DO NOT take apart original documents as that voids the seal on them. 

 

Please submit all of the following documents to our offices when applying for authentication:

 

1. One Authentication Application Form (Download Here)

  • The owner of the document must fill out the application form. For business documents, the company's legal representative must complete the form. 

  • As on November 15, 2017, the Chinese Consulates and Embassy are using a new application form.  The application form MUST BE TYPED in CAPITAL LETTERS and completed in its entirety.  The document must be signed by hand.

  • For New York Applications, please download the application form here.

2. Original Document(s) that needs to be authenticated by the Chinese Consulate and is already notarized by a public notary and the secretary of state.

  • The notarized documents must be submitted to the Chinese Consulate for authentication with six months unless you are submitting an application for authentication for an Affidavit of Single Status, which should be submitted within three months.

3. A photocopy of the document(s) to be authenticated by the Chinese Consulate

4. A photocopy of the applicant's passport or driver's license

5. For business/commercial documents, a photocopy of the company's business license or certificate of good standing

 

6. For business/commercial documents, an original authorization letter that authorizes the applicant to submit the documents for authentication.

For Chicago only:

 

1. Documents or copy of documents that show the signer of the authorization letter is an officer of the company like of Board of Directors resolution, etc. 

 

For more details on the Chinese Authentication Requirements, please download the appropriate application package.

 

Chicago Application Package

New York Application Package

Washington, DC Application Package

Houston Application Package

 

IMPORTANT:

 

  • Do not unstaple, write on, or otherwise tamper with the documents that have been notarized or sealed.This will void the seal and you will need to begin the process from the beginning.

  • The notary seal on the document must be complete.Partial notarial seals will be rejected by the Chinese Consulate.

  • Do not sign documents on top of printed areas.

  • Documents must have proper wording.Please contact USCCC for samples of common documents like passport authentications, letters of authorization, and others.

 

 

Please note that the Consulate or Embassy has the right to request additional documents. This could delay the process, so please account for any delays when applying for authentication. If you have any questions regarding the authentication process, please contact our offices at (312) 368-9911.

 

 

Consulate and Embassy Jurisdictions

​Since the USCCC can only process authentications for residents of the Chicago Consulate, the New York Consulate, and the Chinese Embassy, below are the states that can be processed. Each Consulate has its own jurisdiction and can only process documents with Seals and Signatures of certain states.  The Consulates and Embassy can process residents who live in the following states:

 

Chinese Consulate of Chicago            Chinese Consulate of New York               Chinese Embassy

- Colorado                                          - Connecticut                                           - Washington, D.C.

- Illinois                                             - Maine                                                   - Delaware

- Indiana                                            - Massachusetts                                        - Idaho

- Iowa                                                - New Hampshire                                     - Kentucky

- Kansas                                             - New Jersey                                           - Maryland

- Michigan                                           - New York                                              - Montana

- Minnesota                                         - Ohio                                                     - Nebraska

- Missouri                                            - Pennsylvania                                         - North Carolina 

- Wisconsin                                         - Rhode Island                                          - North Dakota

                                                         - Vermont                                               - South Carolina

                                                                                                                      - South Dakota

                                                                                                                      - Tennessee

                                                                                                                      - Utah

                                                                                                                      - Virginia

     ​                                                                                                                 - West Virginia

                                                                                                                       - Wyoming    

      

​If you live outside of these states, you must apply for authentication in another state. See the following link for more details on where you can apply: http://www.china-embassy.org/eng/hzqz/t84229.htm

 

​​Processing Time

Regular Service                         Expedited Services (only available in Chicago)                    

5 Business Days                        48 Hours                                      

We submit all visa applications to the Chinese Consulate before 10:30 am every day. Any application that arrives after 10:30 am will be processed the following business day.

​​

Document Authentication Fees

 

U.S. Department of State Authentication (only for Washington, DC jurisidction)

U.S. Department of State Fees                                               Cost                          

All Documents*                                                                         $8

 

USCCC Fees                                                                             Cost                         

Processing Fee*                                                                       $50

​​

Chinese Document Authentication

Consular Fees                                                                       Cost                         

Civil Documents (Adoption record, Marriage                                 $25

Certificate, Birth/Death/Kinship Certificate, etc.)*

Property or Commercial Documents                                            $50

(Business license, labor agreements/contracts,

inheritance documents, property transfer paperwork, etc)*

Survival Certificate                                                                     $5

​​Expedition Fee - 48 Hours

(not available in Washington, DC, New York, or Houston)*           $20

​​

​USCCC Fees                                                                            Cost                           

​Processing Fee*                                                                         $65​

Expedition Fee - 48 Hours*

(not available in Washington, DC, New York, or Houston)              $30

​*Each cost is per document. Processing fees vary by jurisdiction.  Please contact our office for more information.

USCCC accepts cash, credit card or check. If you would like to pay by check, please make the check payable to US-China Chamber of Commerce. We accept MasterCard, Visa, American Express and Discover credit cards. Please note that a 4.9% credit card fee applies to the total cost.

Any additional work required to complete a visa in a timely manner may be subjected to an additional charge. For example, additional trips to the Consulate or personal passport delivery. ​

 

​Shipping

Please call our office at (312) 368-9911 to make sure that your materials meet the requirements before sending us your application materials. You can also email us a copy of your documents at info@usccc.org, so we can check your application materials.

Once you have assembled all of the documents, you can send all material to:

ATTN: Visa Department

U.S.-China Chamber of Commerce

55 W. Monroe Street, Suite 630

Chicago, IL 60603

USCCC can ship the completed original document and receipt using the applicant's FedEx or UPS shipping account. If the applicant does not have a shipping account, we will charge a shipping fee to cover the cost of shipping. The estimated shipping cost is $32.50.

Authentication Application Package.

Chicago

Houston

New York

Washington, DC

Check out our Frequently Asked Questions about Chinese Document Authentication

Copyright 2017 © The United States of America-China Chamber of Commerce. All rights reserved. 

  • Facebook - Black Circle
  • Twitter - Black Circle
  • Instagram - Black Circle
  • LinkedIn - Black Circle
  • Yelp - Black Circle
  • YouTube - Black Circle